A Special Projects Grant application must follow the format available on the committee webpages at www.dar.org/grants. An application must contain no more than ten single-sided typed or computer generated pages, including photographs, and submitted with no binders, special covers or attachments other than those required.
A Special Projects Grant application must be accompanied by a letter of sponsorship from a DAR chapter or state society. If a referral to such a DAR entity is desired, contact this committee's national chair.
See the Application Instruction Sheet for detailed requirements.
Applications are limited to a maximum of ten single-sided pages of which:
- Page One: a DAR chapter or state organization sponsorship letter (for letter requirements, please visit the DAR Members Website committee webpages)
- Page Two: page one of the applicant's public charity 501(c)(3) IRS tax determination letter. (DAR chapters or state societies need not provide this letter.)
- Page Three: Part I – Cover Page of the application
- Pages Four through Ten: Part II, III, IV, V and the resume or summary of the project manager (resume required for Historic Preservation projects only). If included, the project manager’s resume must be the final page of the application.
Part I: Cover Sheet – General Information
Part I must not exceed one single-sided page and serves as a summary of contact information for the organization, its principal officer and the creator of the grant application. Also, brief information regarding the grant category, the project, budget, DAR sponsor and previous successful DAR grants is required.
An alternate telephone number for the principal officer and creator of the application is required so the national chair is able to contact either of these individuals on days, or during hours, when it is impossible to reach the individual through the organization’s telephone numbers.
Part II: Community & Organization Information
Part II provides information on the community or region served by the organization as well as general and financial information about the organization. The purpose of each section is explained with the heading.
Part III: Project Information
Part III seeks information concerning the grant project. An opportunity to provide a detailed description of the project is available in this section, as well as phases of the project, if applicable.
The need/urgency and benefits to the community are also highlighted in this section and the relationship of the project to its mission category.
Data is requested on the project manager and if professionals will be consulted on the project. These requests for information are applicable only for projects categorized as Historic Preservation.
Project promotion examples include the following:
- Newspaper press releases
- Radio and television spots
- Memorial plaques or interpretive display signage
- Inside cover book labels for printed material
- Organization webpages and/or newsletters
- Dedication ceremonies
- Museum exhibits
- Signage in front of construction projects
Part IV: Project Budget, In-kind Contributions and Timeline
Budget – Cost of the Project
Only eligible expenses should be included in the project total and project budget. (See FAQs page for further information)
It is essential that detailed information be provided on each expense to be incurred on the project. Labor costs should include a description of the provider (e.g., carpenter, electrician, etc.), the hourly rate (or flat rate) to be paid and the number of hours projected for that service provider. Materials costs should be itemized (e.g., 20 gals interior paint @ $20 each, 15 panes tempered glass, 15” x 24” @ $18 each, misc. plumbing fittings and supplies: $250, etc.).
Specific Phase Budget for a Phased Project
When a grant request is for a single phase of a phased project, include only the phase budget for which grant funds are sought when completing the grant proposal.
Example: A $100,000 project planned to be completed in three phases, with DAR Special Projects Grant funding requested for the second phase:
- Phase One - $30,000 – (completed prior to applying for the Special Projects Grant)
- Phase Two - $20,000 – (current phase requesting a $10,000 Special Projects Grant)
- Phase Three - $50,000 – (remaining work needed to complete the project)
- In this example, the grant application would include a statement that all expenses have been paid for the completed phase (Phase One), confirmation of the matching $10,000 needed for the Special Project Grant phase (Phase Two), and confirmation that sufficient funds are secured for Phase Three to ensure the completion of the $100,000 project (Phases One, Two, and Three.)
In-kind contributions of labor or materials must not be included in the project total.
In-kind contributions may not be used as matching or secured funds for the grant project.
The timeline chart should reflect the:
- Month and year start date of the project
- Phase or stage completion dates during the project
- Month and year of the estimated project end date (The grant application timeline requires a completion date within one year of the award of the grant.)
- The project, or phase of a large project, must not begin before announcement of the success of the grant award (May 1st following the year of the submission of the grant application.)
Part V: Signature
The application must bear the signature of the principal officer or an officer of the organization authorized to certify all information contained is accurate, and that the signatory is authorized to submit the application.