|Frequently Asked Questions (FAQs)
What are 1:1 matching secured funds?
Example: A project will cost $5,000; a grant application may be written for $2,500, provided the applying entity has secured $2,500 to match the requested grant amount.
Matching funds may include secured cash funds from individual donors, businesses, non-profit organizations or completed fundraising. Matching funds are acceptable from third parties and multiple donor sources. Matching funds are not required to come from the organization applying for the grant.
In-kind contributions may not be used as matching funds.
What types of expenses are not allowed for grant funding?
Special Projects Grants funding must provide direct support for a project, or phase within a large dollar project. Grant funding will not be allowed for administrative, operating or travel expenses (mileage, lodging, meals, room rental), beverages or food, motor vehicles, endowments, costs relating to fundraising campaigns or politically motivated activities. Annual conferences, events, trips or workshops are not eligible. Administrative costs such as salaries, postage, invitations and advertising are ineligible. Inspections, security systems, elevators, awnings, landscaping, asbestos removal, septic systems, driveway paving, tree removal, architectural reviews or structural reports, etc. are disallowed.
Examples of acceptable expenses for a historical building restoration include:
- a furnace or climate control system essential to maintain the integrity of the building
- a roof replacement or repair which is necessary to protect the building from damage or to restore it to its original historical architecture
- restoration or repair of windows to the building's original historical state
We are a 501(c)(3) private foundation; may we submit a grant application?
Grant applications from private foundations are not accepted. Only 501(c)(3) public charities may apply for a Special Projects Grant.
If we received a grant last year for a phase of a large dollar project and it has been completed, may we apply for grant funding for another phase of the project this year?
No, only one grant will be awarded to an entity within any consecutive three year period.
Are grant applications accepted throughout the year, up to the December 31 deadline?
Yes, a grant application may be submitted at any time prior to the December 31 deadline. However, grant applications submitted early have no advantage over those submitted closer to the deadline, and are held until the deadline date. All grant applications are sent in a group to the judges.
Our group is holding fundraising events this year and next to raise matching funds for a project. Can we apply for a grant this year?
No, all 1:1 matching funds must be currently secured and listed on the grant application. Future fundraising efforts or future donations do not qualify as 1:1 matching secured funds.
Our project has three phases. Would the 1:1 matching funds need to be secured and expended during the same timeframe as specified in the grant application?
Yes. Matching secured funds must be available and expended during the same period as provided in the grant application.
Our project cost will be $25,000. If we apply for, and are awarded, a $10,000 grant, do we only need to have the matching $10,000 in order to submit a qualified grant application?
No, you will need to have secured funds of $15,000 in order for DAR to have assurance the entire project will be completed. Future fundraising, donations or other income are not eligible for budget consideration when judging a grant application.
Our Library is considering having historical records and documents digitalized. Would these expenses qualify for a grant?
Yes, technology expenses are acceptable as tangible projects.
What disqualifies a grant proposal from being judged?
Examples of reasons which may disqualify a grant proposal include:
- More than eight total pages
- Page one of the IRS public charity 501(c)(3) tax determination letter is not included
- Applying entity is not current on its IRS 990/EZ/N tax filing
- Failure to list 1:1 matching secured funds
- Inadequate funds to complete a large dollar grant project
- Timeline to complete the grant project exceeds one year from the grant funding date
When is a list of the awarded grants posted?
Successful grant applicants are notified by the national chairman by May 1, and furnished with a grant agreement form. By June 1, the national chairman posts the official list of grants awarded, after receiving the signed grant agreement form and proof documentation of matching funds from each awarded grantee. The entity name and brief description of the project are posted.
Are notifications made to grant applicants not approved?
Grant applicants whose proposals are not awarded receive a standard notification via email by May 15. This is a courtesy notification by DAR to allow grant applicants to seek other funding sources for their projects.